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Those who have graduated from the School of Veterinary Medicine or who have completed the Graduate School of Veterinary Medicine and wish to apply for the issuance of certificates of graduation/completion, or for their academic transcript, are asked to complete the following procedures.

 

For enrolled students

 

Application procedures

Application at the academic affairs section

Download the application form for issuance of certificates from the Hokkaido University website, or use one at the academic affairs section of the School of Veterinary Medicine. Fill it out completely and submit it to the academic affairs section.

Certificates cannot be issued on the day the request is submitted. You can pick them up at the academic affairs counter from noon next day or receive them by post. If you wish for them to be delivered, bring stamped, self-addressed envelope.

 

Application form for issuance of certificates

 

* Hours: 8:30 to 17:00 weekdays; closed Saturdays, Sundays, and national holidays Please note that issuance services may be temporarily unavailable.

* Use the prescribed form when applying for a certificate of degree conferment (doctorate degree holders only).

 

Application for issuance of a certificate of degree conferment

 

 

If you wish for certificates to be delivered, send the following documents to us.

1. Application form for issuance of certificates

Application form for issuance of certificates

 

In the event that you cannot print out the application form, write the following items on letter paper.

  1. Name (If you wish to apply for an English-language certificate, write your name in Japanese and Roman characters.)
  2. Birthdate
  3. Student ID number (if you remember it)
  4. Enrollment affiliation (the graduate school department you attended)
  5. Year/month of graduation/completion (or year/month of withdrawal)
  6. Type of certificate required and number of copies (Japanese-language version/English-language version/both)
  7. Place of submission and purpose of use
  8. Address and telephone number of the applicant (the student graduating or completing School/Graduate School curriculum) (a daytime phone number)

* Use the prescribed form when applying for a certificate of degree conferment (doctorate degree holders only).

 

Application for issuance of a certificate of degree conferment

 

2. Copy of your passport

3. Stamped, self-addressed envelope (with your postal code, name and address, a stamp)

 

● Envelope size

Total weight of 50 g or under (including a reply envelope): 120 mm × 235 mm (an envelope that can hold an A4 sheet of paper folded in thirds)

Total weight of more than 50 g (including a reply envelope): 240 mm × 332 mm (an envelope that can hold an A4 sheet of paper)

 

● Postal rates

Rough weight per sealed envelope with academic transcript enclosed

 

 JapaneseEnglish
Dept.Those who were enrolled before AY* 1994 9g 18g
Those who were enrolled after AY 1995 24g 24g
Master’s program 9g 9g
Doctoral program 9g 9g

* AY: academic year

 

* Since the number of pages varies depending on the number of courses enrolled, some documents may differ in weight from those listed above.

* Other certificates without being sealed: about 5 g per certificate

* Postal rates: Please confirm on the Japan Post website the postal rate for mail with the weight above including a reply envelope.

* If the rate is uncertain, send us more postage than is estimated to be required.
Unused stamps will be mailed back with the certificate, but please be aware that we cannot return change because stamps cannot be broken.
(E.g.: The shortfall in postage was 20 yen, and a 50-yen stamp was sent to us. We cannot return the difference of 30 yen.)

 

Number of days required for issuance (after an application form for the issuance of certificates is received)

Japanese-language certificate:

Two days (excluding the year-end and New Year’s holidays, Saturdays, Sundays and national holidays)

English-language certificate:

About 1 week (excluding the year-end and New Year’s holidays, Saturdays, Sundays and national holidays)

* Issuance services may be temporarily suspended because of maintenance work or computer error. Please allow enough time for application procedures.

 

Notes

  1. No charge is needed for the issuance service. Pay postal fees only when mailing required.
  2. We cannot pay postal fees temporarily on behalf of an applicant. Those who are living overseas and wish to apply for the issuance of certificates should have a Japanese representative to get Japanese stamps ready. (No cash-on-delivery is accepted.)

* The information collected at the times of application is appropriately managed and used only for certificate issuance.

 

Inquiries and place of issuance

Kita 18-jo, Nishi 9-chome, Kita-ku, Sapporo 060-0818

Academic Affairs Section, School of Veterinary Medicine, Graduate School of Veterinary Medicine, Hokkaido University

Tel: 011-706-5175 (Telephone hours: 8:30 to 17:00 on weekdays)